Brother MFC-L8900CDW Manual: Comprehensive Guide
This manual provides detailed instructions for the Brother MFC-L8900CDW, a business colour laser multifunction printer. It covers setup, operation, maintenance, and troubleshooting,
including driver installation and mobile printing solutions like iPrint&Scan.
Overview of the Brother MFC-L8900CDW
The Brother MFC-L8900CDW is a robust, colour laser multifunction printer designed for busy workgroups. This device excels in delivering professional-quality prints, scans, copies, and faxes, all within a single, compact footprint. It’s identified by product SKU BRTMFCL8900CDW and UPC 012502646464, signifying its place as a key component in efficient office workflows.
Boasting duplex printing capabilities, the MFC-L8900CDW promotes paper conservation and reduces operational costs. Its print resolution reaches up to 600 x 2400 dpi, ensuring crisp, clear text and vibrant graphics. A quick first page out time of approximately 15 seconds minimizes wait times, boosting productivity. The printer supports various paper sizes, including Letter, Legal, Executive, A4, A5, and A6, offering versatility for diverse document needs.

Brother prioritizes user experience, providing comprehensive driver support for Windows 11 through Windows 7 (both 32/64-bit) and macOS X 12 through 10.10. Interactive user guides, available in both Russian and English, further simplify operation. The MFC-L8900CDW is more than just a printer; it’s a complete document management solution.
Key Features and Specifications
The Brother MFC-L8900CDW distinguishes itself with a high-speed colour laser printing engine, capable of producing up to 26 pages per minute. Its core functionality encompasses print, copy, scan, and fax capabilities, making it a versatile addition to any office environment. A key feature is its automatic duplex printing, reducing paper consumption and costs.
Regarding specifications, the printer achieves a maximum print resolution of up to 600 x 2400 dpi, delivering sharp and detailed outputs. It supports a wide range of media types and sizes, including Letter, Legal, Executive, A4, A5, and A6. Connectivity options include both wired Ethernet and wireless networking, facilitating seamless integration into existing infrastructure.
Furthermore, the MFC-L8900CDW is compatible with mobile printing solutions like Brother iPrint&Scan, enabling users to print directly from their smartphones and tablets. Brother emphasizes the use of genuine Brother drum units and toner cartridges to maintain optimal performance and longevity. The printer’s intuitive control panel simplifies navigation and operation, enhancing user convenience.

Setting Up Your Printer
This section guides you through the initial setup of your Brother MFC-L8900CDW, covering unboxing, driver and software installation for Windows and macOS, and connecting via wireless or wired networks.
Unboxing and Initial Setup
Carefully unpack your Brother MFC-L8900CDW from the box, ensuring all packing materials are removed. Verify that all included components are present: the printer itself, power cord, telephone cord (if applicable), a CD-ROM containing drivers and software, and the quick setup guide. Before connecting the power cord, inspect the printer for any visible damage that may have occurred during shipping.
Place the printer on a stable, level surface with adequate ventilation. Remove any protective tape or plastic film from both the exterior and interior of the machine. Open the front cover and gently remove any packing materials from the paper tray area. Install the toner cartridge and drum unit following the instructions in the quick setup guide – these are typically pre-installed, but check for shipping restraints. Load paper into the paper tray, adjusting the paper guides to fit the paper size. Finally, connect the power cord to the printer and a grounded electrical outlet. Power on the printer and follow the on-screen prompts to complete the initial setup process, including language selection and date/time configuration.
Installing Drivers and Software (Windows & macOS)
To ensure optimal functionality, install the latest drivers and software for your Brother MFC-L8900CDW. You can use the CD-ROM provided, but downloading from the Brother support website is recommended for the most up-to-date versions, compatible with Windows 11, 7, and macOS X 12-10.10.
For Windows: Insert the CD or download the “Full Driver & Software Package” from the Brother website. Run the downloaded file and follow the on-screen instructions. The installer will guide you through the process, allowing you to select custom or typical installation options. Ensure your printer is connected (via USB or network) during installation.
For macOS: Download the macOS driver package from the Brother support site. Open the downloaded DMG file and double-click the installer icon. Follow the on-screen prompts, agreeing to the license agreement and selecting your connection method. The installation process will automatically detect and configure your MFC-L8900CDW. After installation, restart your computer if prompted.
Connecting to a Network (Wireless & Wired)

The Brother MFC-L8900CDW offers both wireless and wired network connectivity. For wireless setup, access the printer’s control panel and navigate to the network settings. Select your Wi-Fi network from the available list and enter the password when prompted. The printer supports joining both Infrastructure and Ad-hoc wireless networks.
For a wired connection, connect an Ethernet cable from the printer to your router or network switch. The printer will automatically obtain an IP address via DHCP. You can also manually configure a static IP address through the control panel if needed.
After connecting, confirm the connection by printing a network configuration page from the printer’s menu. This page will display the printer’s IP address, subnet mask, and gateway. You can then access the printer’s web interface by entering its IP address into a web browser for advanced settings and monitoring.

Basic Operations
This section details fundamental tasks: printing, scanning, and copying documents using the Brother MFC-L8900CDW. Learn to utilize the control panel and software for efficient workflow.
Printing Documents
Initiating a print job with your Brother MFC-L8900CDW is straightforward. Ensure the printer is powered on and connected to your computer, either via USB or network connection. Open the document you wish to print from your application of choice – Microsoft Word, Adobe Acrobat, or similar. Navigate to the “File” menu and select “Print.”
A print dialog box will appear. Here, you can select the Brother MFC-L8900CDW as your printer. Adjust print settings such as paper size (Letter, Legal, A4, etc.), paper type, print quality (up to 600 x 2400 dpi), and colour mode. The “Duplex Printing” option allows for automatic two-sided printing, saving paper. The first page print time is approximately 15 seconds.
Before printing, preview your document to confirm the layout and settings are correct. Click “Print” to begin the printing process. The printer status will be displayed on both the printer’s control panel and your computer screen; For optimal results, Brother recommends using genuine Brother toner cartridges. Remember to check paper levels and ensure the correct paper type is loaded in the tray.
Scanning Documents
The Brother MFC-L8900CDW offers versatile scanning capabilities. To initiate a scan, place your document face down on the scanner glass or utilize the automatic document feeder (ADF) for multi-page scans. Access the scanning function either through the printer’s control panel or via software on your connected computer.
Using the control panel, select your desired scan settings: resolution, colour mode, file format (PDF, JPEG, etc.), and destination (computer, email, or USB drive). Alternatively, utilize Brother’s iPrint&Scan application for PC/Mac for enhanced workflow functionality and scanning options. This software provides access to advanced features and customization.
Once settings are configured, press the “Start Scan” button. The document will be scanned and saved to your chosen destination. Ensure the scanner glass is clean for optimal scan quality. For network scanning, verify the printer is connected and accessible on your network. Regularly updating the printer drivers ensures compatibility and optimal scanning performance.
Copying Documents
The Brother MFC-L8900CDW simplifies document copying. Place the original document face down on the scanner glass or load multiple pages into the automatic document feeder (ADF) for efficient copying. Access the copy function directly from the printer’s intuitive control panel.
Utilize the control panel to adjust copy settings such as reduction/enlargement, copy quantity, and paper size. Select options for single-sided or duplex (two-sided) copying to conserve paper. The printer offers quick copy speeds, delivering professional-quality copies rapidly.
For enhanced control, utilize the printer software on your connected computer to manage copy settings. Ensure the document is properly aligned on the scanner glass for accurate reproduction. Regularly cleaning the scanner glass maintains optimal copy quality. The MFC-L8900CDW’s copy function provides a convenient and efficient solution for all your document duplication needs.

Advanced Features
Explore the MFC-L8900CDW’s advanced capabilities, including duplex printing, mobile printing via iPrint&Scan, and a user-friendly control panel for customized settings and efficient workflow.
Duplex Printing (Two-Sided Printing)
The Brother MFC-L8900CDW offers automatic duplex printing, a valuable feature for reducing paper consumption and promoting environmentally friendly practices. This functionality allows you to print on both sides of a sheet of paper automatically, effectively halving your paper usage for documents like reports, drafts, and internal memos.
To enable duplex printing, access the printer settings through the control panel or your computer’s print dialog box. Look for the “Duplex” or “Two-Sided Printing” option and select it. You may have choices regarding the binding edge – long-edge binding (like a book) or short-edge binding (like a notepad). Choose the option that best suits your document’s intended format.
Benefits of using duplex printing include significant cost savings on paper, a reduced environmental footprint, and a more professional appearance for your printed materials. The MFC-L8900CDW’s duplex printing feature is designed for seamless integration into your workflow, enhancing efficiency and sustainability. Ensure your paper type is compatible with duplex printing for optimal results; heavier paper stocks may require testing.
Mobile Printing Solutions (iPrint&Scan)
The Brother MFC-L8900CDW seamlessly integrates with mobile printing solutions, most notably through the Brother iPrint&Scan application. This application, available for both iOS and Android devices, allows you to print directly from your smartphone or tablet without the need for a computer intermediary. It also facilitates scanning documents directly to your mobile device.
To utilize iPrint&Scan, download and install the application from your respective app store. Ensure your mobile device and the MFC-L8900CDW are connected to the same wireless network. The application will automatically detect the printer, allowing you to select files for printing or initiate scanning operations. You can print various document types, including PDFs, Word files, and images.
Beyond basic printing and scanning, iPrint&Scan offers features like cloud service integration, allowing you to access and print files stored on services like Dropbox, Google Drive, and OneDrive. It also provides workflow functionality for streamlined document management. Brother strongly recommends using the latest version of iPrint&Scan for optimal performance and security.
Using the Control Panel
The Brother MFC-L8900CDW features a comprehensive control panel designed for intuitive operation. It incorporates a colour touchscreen display, providing easy access to various functions and settings. The touchscreen interface allows for navigation through menus, selection of printing options, and monitoring of printer status.

Key functions accessible via the control panel include initiating print and scan jobs, configuring network settings, managing user accounts, and accessing maintenance routines. The panel also displays error messages and provides guidance for troubleshooting common issues. Customization options allow you to personalize the display and frequently used settings.
To navigate the menus, simply touch the desired icons on the touchscreen. Context-sensitive help is available throughout the interface, offering detailed explanations of each function. The control panel also provides shortcuts to commonly used features, streamlining your workflow. Regularly checking the control panel for notifications ensures optimal printer performance and proactive maintenance.

Maintenance and Troubleshooting
This section details routine maintenance, like cleaning, and solutions for common issues such as paper jams. It also provides a guide to interpreting error messages and using genuine Brother supplies.
Paper Jam Solutions
Paper jams can occur during various printing or copying operations. Before attempting any solutions, always power off the Brother MFC-L8900CDW to prevent potential injury. First, carefully check both the paper tray and the output tray for any visible obstructions or partially ejected sheets. Gently remove any jammed paper, pulling it in the direction of the normal paper path.
If the jam is within the machine, locate the access panels – typically at the rear, front, or inside the printer; Open these panels and carefully extract the jammed paper, avoiding tearing. Be sure to remove all fragments, as even small pieces can cause future jams. Inspect the paper path for any remaining obstructions.
Avoid using sharp objects to remove jammed paper, as this could damage the printer’s internal components. If you encounter persistent jams, consult the detailed diagrams in the full user manual, which illustrate specific jam locations and removal procedures for the MFC-L8900CDW. Ensure you are using the correct paper type and weight, and that the paper is loaded correctly in the tray. Regularly cleaning the paper feed rollers can also help prevent future jams.
Cleaning and Maintenance

Regular cleaning and maintenance are crucial for optimal performance of your Brother MFC-L8900CDW. Begin by powering off the printer and disconnecting the power cord. Use a soft, lint-free cloth to gently wipe down the exterior surfaces, removing dust and smudges. Avoid using abrasive cleaners or solvents, as these can damage the finish.
Periodically clean the internal components, focusing on the paper feed rollers. Dampen a lint-free cloth with distilled water and carefully wipe the rollers to remove paper dust buildup. This helps prevent paper jams and ensures smooth paper feeding. The scanner glass should also be cleaned regularly with a scanner cleaning solution or a mixture of water and mild detergent.
Brother recommends using only genuine Brother supplies, including toner and drum units, to maintain print quality and prevent damage. Regularly inspect and replace these supplies as needed. Refer to the user manual for specific instructions on replacing consumables. Proper maintenance extends the lifespan of your MFC-L8900CDW and ensures consistent, high-quality output.
Error Messages and Troubleshooting Guide
The Brother MFC-L8900CDW displays error messages to indicate issues requiring attention. Common errors include paper jams, toner low, and connectivity problems. Consult the printer’s control panel display for specific error codes and their corresponding meanings; The full driver installation can sometimes resolve connectivity issues.
For paper jams, carefully follow the diagrams in the manual to locate and remove the jammed paper. Avoid tearing the paper, as fragments can cause further problems. If the printer consistently displays a “Toner Low” message, even after replacing the toner cartridge, check the cartridge installation and compatibility.
Connectivity errors can often be resolved by verifying network settings, restarting the printer and router, or reinstalling the printer drivers. Brother’s support website offers a comprehensive troubleshooting database with solutions to common problems. Always refer to the manual for detailed instructions and safety precautions before attempting any repairs. Using genuine Brother supplies is also recommended to avoid compatibility errors.
Genuine Brother Supplies (Toner & Drum Units)
To maintain optimal print quality and printer performance, Brother strongly recommends using only genuine Brother toner cartridges and drum units for your MFC-L8900CDW. Genuine supplies are specifically designed and tested to work seamlessly with your printer, ensuring reliable results and preventing potential damage.

Using non-genuine supplies can lead to several issues, including poor print quality, reduced printer lifespan, and even voiding your warranty. Genuine Brother toner cartridges deliver consistent colour accuracy and sharp text, while the drum units ensure even toner distribution.
Brother offers a range of toner cartridges with varying page yields to suit your printing needs. Regularly check the toner levels through the printer’s control panel or software. Proper disposal of used toner cartridges is crucial; Brother provides recycling programs to minimize environmental impact. Always refer to the manual for compatible supply model numbers and replacement instructions.
















































































